Mid-Sized City Government Case Study

How can a city support many languages at public meetings at once?

Supporting a multilingual community at public meetings requires a scalable, real-time solution, not interpreters booked one language at a time. With a population exceeding 250,000 and nearly 40% of residents speaking a language other than English at home, including Spanish, Tagalog, and Vietnamese, this fast-growing Southwest city needed to reach many languages at once. Its previous approach relied on live interpreters, which was costly and inconsistent, often supported only one or two languages per event, and required advance scheduling.

The linguistic diversity posed significant hurdles to ensuring equitable access to civic life. The city previously relied on live interpreters for public meetings, but the approach was costly and inconsistent. It often supported only one or two languages per event and required advance scheduling.

City leaders were in search of a more scalable, tech-based solution that would:

• Be cost-effective and easy to implement
• Support for simultaneous interpretation‍
• Eliminate the need for special equipment
• Ensure real-time, accurate access to public meetings

How do you overcome resident concerns about AI translation?

The key is addressing residents' concerns directly and choosing a solution simple enough to build trust. After researching the options, city leaders determined that live AI translation offered the most scalable, cost-effective path to improving language access, but first they had to win over residents. Many community members worried the technology would be hard to use, require complicated equipment, or feel impersonal, especially to non-English-speaking residents already underrepresented in civic life. Others feared AI translation might be inaccurate or introduce bias that could distort public discussions.

To address these concerns, the city adopted Wordly, a cloud-based live translation platform that delivers real-time translation in dozens of languages with no interpreters, headsets, or complicated setup. Attendees at public meetings instantly access live translations on their own devices by scanning a QR code displayed at the venue, with no special apps or downloads. Whether a meeting is in person, online, or hybrid, Wordly delivers instant, simultaneous translation, enabling full participation in each resident's preferred language. This simplified the experience for users and reinforced the city's commitment to inclusive, transparent, and equitable governance.

Is AI translation accurate and unbiased?

Wordly was instrumental in making local government more accessible to all residents. The city successfully implemented the government translation solution across 14 city councils and adopted it for all board, commission, and committee meetings. Initial skepticism about AI translation quickly gave way as both residents and city leaders experienced its ease of use, accuracy, and ability to foster greater inclusivity.

Misconceptions Debunked

• Easy-to-Use: Early concerns about using AI for translation have faded as residents have come to appreciate the simplicity, accuracy, and inclusiveness of the experience.‍
• Increased Participation: On-demand translation in dozens of languages significantly boosted multilingual participation and engagement in non-English-speaking residents.‍
• Cost-Effective and Easy to Use: The city has reduced its reliance on expensive, hard-to-schedule interpretation.‍
• Built Public Trust: Transparency and trust in local government have grown.‍
• Accurate and Customized: Wordly’s custom glossary improves the clarity and consistency in the translation to accurately recognize and translate names, acronyms, and local terminology.‍
• Neutral and Unbiased: Wordly translates exactly what’s said, nothing more, nothing less.‍
• Real-Time and Lag Free: The platform handles fast-paced conversations in real time across multiple languages and without lag.

By breaking down long-standing language barriers through real-time translation, the city created a more inclusive environment where residents feel heard, involved, and empowered to participate in decisions that impact their families and neighborhoods. This effort goes beyond translation, it's about ensuring every voice has a place at the table.

Future: Expanding Access Across City Services

An increasing number of cities are using Wordly to break down language barriers, promote civic inclusion, and build a more connected community. They are exploring how to expand the use of AI translation beyond city council meetings to other public service areas, such as public service announcements, town halls, and frontline departments like passport offices.

As a pioneer in real-time multilingual communication since 2019, Wordly continues to partner with forward-thinking cities to create inclusive, accessible experiences for all.

About Wordly

Wordly is the pioneer and leader in live interpretation, providing a high-quality, secure, easy-to-use, and affordable live AI translation and caption solution for communicating across multiple languages. Wordly translates dozens of languages in real time, making in-person and virtual meetings and events more inclusive, accessible, and engaging.

Its SaaS platform meets enterprise-grade security and privacy standards and eliminates the need for human interpreters or special equipment. Millions of users across thousands of organizations rely on Wordly to make their events and meetings accessible to everyone.

See it in action – book a personalized demo.